Run your practice, not your admin.
PracticeFlow automates everything between one therapy session and the next. Payments, reminders, scheduling, invoices, handled.
Built for independent private-pay therapists across Europe
- GDPR-first
- Architecture designed for secure client data
- Built for Europe
- Local compliance and therapist workflows
- Full product
- No feature gating, everything from day one
- Free to start
- Upgrade when your practice is ready
The Administrative Burden
You became a therapist to help people. Not to chase payments.
The transition from clinical settings to independent practice is liberating, but it introduces an unwelcome role: administrative operator. We designed PracticeFlow to put that part of your business on autopilot.
- Chasing outstanding bank transfers mid-week feels invasive.
- Manual invoices and receipts eat up valuable weekend hours.
- No-show client policies are awkward to enforce face-to-face.
- Fragmented systems make financial forecasting impossible.
Client Management
Your entire client roster, organized.
A lightweight, clinical directory built for rapid updates. Navigate profiles, track frequency, check up-to-date statuses, and manage your capacity without cognitive overload.
- Instant billing status overview (Paid, Pending, Overdue)
- Unified client contact details & clinical notes
- Seamless custom tag generation for segmenting rosters
Calendar & Sessions
Sessions that schedule themselves.
An intuitive clinical calendar engineered to reduce back-and-forth coordination. Clients pick slots from your live portal that auto-sync with your personal schedule.
- One-click Secure Video Room access from calendar
- Automatic custom clinical note creation templates
- Client-led scheduling with configurable cancel windows
Payments & Invoicing
Get paid without asking.
Eliminate awkward commercial interactions at the end of emotional sessions. PracticeFlow securely collects payments via Card or SEPA Direct Debit automatically after your session ends.
- Automated PDF invoice generation and delivery
- Direct Stripe integration with payouts in 48 hours
- Robust no-show fee protection workflows
Client Portal
Your clients get their own space too.
A simple, secure, beautiful portal where clients can book sessions, view upcoming appointments, access invoices for their insurance claims, and update billing details.
- Built on GDPR-first privacy architecture
- No credentials required for clients, secure magic login links
- Branded precisely to match your unique clinical brand
Predictable & Transparent
Two plans, one set of features, no surprises.
PracticeFlow is now a simple two-plan model. The Free plan includes every feature for your first patient. The Practice plan unlocks unlimited patients for your full clinic.
Prices exclude VAT. No feature gates, both plans include the same PracticeFlow experience.
Free
Every PracticeFlow feature for your first active patient. No time limit.
Free/mo
One active patient, forever
- Full client management and clinical notes
- Calendar, booking link and session scheduling
- Automated payments and PDF invoicing
- Branded client portal with magic-link login
- GDPR-first architecture, EU data storage
Practice
Everything in Free, with unlimited patients for your full clinic.
€69€39/mo
Per clinician, billed monthly. €390/year billed annually.
- Unlimited active patients
- Everything in the Free plan, unrestricted
- Two-way calendar sync and no-show fee protection
- Invoice and payout sync with QuickBooks, Xero and DATEV
- Priority support from the founding team
Lock in the Practice plan for €39/month or €390/year.
Your rate stays the same for as long as your subscription remains active.