Run your practice — not your admin.

PracticeFlow automates everything between one therapy session and the next. Payments, reminders, scheduling, invoices — handled.

Start Running Your Practice See How It Works

The PracticeFlow dashboard showing the week's sessions, payments and reminders

Trusted by independent private-pay therapists across Europe

200k+
Sessions Managed: €50M+
Payments Processed: 470+
Active Practices: 4.9
Therapist Satisfaction

The Administrative Burden

You became a therapist to help people. Not to chase payments.

The transition from clinical settings to independent practice is liberating, but it introduces an unwelcome role: administrative operator. We designed PracticeFlow to put that part of your business on autopilot.

Chasing outstanding bank transfers mid-week feels invasive.
Manual invoices and receipts eat up valuable weekend hours.
No-show client policies are awkward to enforce face-to-face.
Fragmented systems make financial forecasting impossible.

Client Management

Your entire client roster, organized.

A lightweight, clinical directory built for rapid updates. Navigate profiles, track frequency, check up-to-date statuses, and manage your capacity without cognitive overload.

Instant billing status overview (Paid, Pending, Overdue)
Unified client contact details & clinical notes
Seamless custom tag generation for segmenting rosters

PracticeFlow client roster with billing status labels

Calendar & Sessions

Sessions that schedule themselves.

An intuitive clinical calendar engineered to reduce back-and-forth coordination. Clients pick slots from your live portal that auto-sync with your personal schedule.

One-click Secure Video Room access from calendar
Automatic custom clinical note creation templates
Client-led scheduling with configurable cancel windows

PracticeFlow clinical calendar with booked sessions

Payments & Invoicing

Get paid without asking.

Eliminate awkward commercial interactions at the end of emotional sessions. PracticeFlow securely collects payments via Card or SEPA Direct Debit automatically after your session ends.

Automated PDF invoice generation and delivery
Direct Stripe integration with payouts in 48 hours
Robust no-show fee protection workflows

PracticeFlow payments dashboard with automated invoices

Client Portal

Your clients get their own space too.

A simple, secure, beautiful portal where clients can book sessions, view upcoming appointments, access invoices for their insurance claims, and update billing details.